Privacy Policy

Effective Date: 20th September 2026
Last Updated: 20th September 2026

Naija Poetry Fest (“NPF”, “we”, “us”, or “our”) is the flagship brand and project of Metro Poetry House Club (MPHC), a Nigerian non-profit literary and cultural organization registered in Nigeria as an Incorporated Trustee.

This Privacy Policy explains how we collect, use, disclose, retain and protect personal data when you visit naijapoetryfest.com.ng, communicate with us, participate in our events and programs, join our community, submit creative work, or otherwise interact with Naija Poetry Fest.

We are committed to handling personal data responsibly and in accordance with the Nigeria Data Protection Act 2023 (“NDP Act”), the applicable directives and regulations issued by the Nigeria Data Protection Commission (“NDPC”), and other applicable laws of the Federal Republic of Nigeria.

By using our website or voluntarily providing personal data to us, you acknowledge that you have read this Privacy Policy. Where consent is required by applicable law, we will seek that consent through an appropriate mechanism.

1. Who We Are

For purposes of applicable Nigerian data-protection law, the organization responsible for the processing of personal data described in this Policy is:

Metro Poetry House Club (MPHC)
Trading/operating through the brand, Naija Poetry Fest (NPF).

Email:
naijapoetryfest@gmail.com, info @naijapoetryfest.com,ng

Telephone:
+234 703 303 0317

NPF is a literary and cultural organization whose activities include festivals, conferences, poetry events, educational programs, school outreach, community activities, workshops, competitions, performances, publishing and digital literary engagement.

2. What Personal Data We May Collect

Depending on how you interact with us, we may collect some or all of the following categories of personal data.

2.1 Information you provide directly

When you contact us through our website, we may collect:

  • First name;
  • Last name;
  • Email address;
  • The contents of your message; and
  • Any other information you voluntarily include in your communication.

Our website currently provides a contact form requesting first name, last name, email address and a message.

2.2 Event and program information

Where you register for or participate in an NPF event, competition, workshop, conference, educational program or other activity, we may collect information reasonably necessary to administer that activity.

This may include:

  • Name;
  • Email address;
  • Telephone number;
  • Age or age range where relevant;
  • Organization, school or professional affiliation;
  • Location;
  • Program or event preferences;
  • Information required to administer competitions or prizes; and
  • Other information specifically requested for the relevant program.

Some registration activities may be conducted through third-party registration services or external forms linked from our website rather than directly through the NPF website. For example, the website currently provides an external registration link.

Where a third-party service processes your personal data independently, that service’s own privacy policy may also apply.

2.3 Creative works and community content

NPF operates a literary community in which poets, spoken-word artists, writers and lovers of poetry may share original works and participate in activities including open mic, collaborative poetry, workshops, poetry analysis and themed poetry activities. Naija Poetry Fest

If you voluntarily submit or share a poem, article, photograph, video, recording, performance or other creative material with us, we may process:

  • Your name or chosen name;
  • Your creative work;
  • Your photograph or likeness;
  • Audio or video recordings;
  • Biographical information you provide; and
  • Other information accompanying the submission.

The intellectual-property provisions applicable to submitted creative works are addressed in our Terms of Use.

2.4 Photographs and recordings

NPF events and activities may be photographed, filmed or otherwise recorded for documentation, publicity, archival, educational and promotional purposes.

Images and recordings may appear on:

  • The NPF website;
  • NPF social-media pages;
  • Event galleries;
  • Promotional materials;
  • Publications;
  • Videos;
  • Press or media coverage; and
  • Other NPF communication channels.

Where an image or recording is intended to identify an individual in a context requiring consent under applicable law, we will use an appropriate consent or notice mechanism where reasonably practicable.

2.5 Information collected automatically

When you visit our website, certain information may be collected automatically by our hosting provider, security tools, analytics tools or other technical services.

Depending on the website configuration and services we use, this may include:

  • IP address;
  • Browser type;
  • Device information;
  • Operating system;
  • Referring website;
  • Pages visited;
  • Date and time of access;
  • General usage information; and
  • Technical logs necessary for security and operation.

We do not use this Policy to represent that any particular analytics, advertising or tracking technology is currently active on the website. If additional tracking technologies are introduced, this Policy may be updated and, where required, an appropriate consent mechanism will be provided.

We do not use technical information to identify you personally unless permitted by law or necessary for a legitimate purpose such as ensuring website functionality, security, fraud prevention or responding to a lawful request.

3. Cookies and Similar Technologies

Our website may use cookies or similar technologies that are necessary for the website to function, maintain security, remember preferences or understand general website usage.

Cookies may be:

  • Strictly necessary cookies, which are required for basic website functionality;
  • Preference cookies, which remember choices or settings; or
  • Analytics or measurement cookies, where such tools are implemented.

Where applicable law requires consent for non-essential cookies, we will provide an appropriate mechanism for obtaining and withdrawing that consent.

You may also control cookies through your browser settings. Disabling certain cookies may affect website functionality.

4. Why We Process Personal Data

We may process personal data for purposes including:

  • Responding to enquiries and messages;
  • Communicating with participants, poets, writers, partners and members;
  • Registering and administering events and programs;
  • Managing competitions and awards;
  • Administering workshops and educational programs;
  • Managing our literary community;
  • Facilitating participation in conferences and other events;
  • Publishing or promoting literary and cultural activities;
  • Documenting events and programs;
  • Producing photographs, videos and other media;
  • Maintaining historical and archival records;
  • Sending relevant organizational announcements;
  • Managing donations and partnership communications;
  • Protecting our website, systems, users and organization;
  • Preventing fraud, misuse or unlawful activity;
  • Complying with legal and regulatory obligations;
  • Establishing, exercising or defending legal claims; and
  • Pursuing other lawful purposes consistent with our mission.

5. Lawful Bases for Processing

Under the NDP Act, personal data should be processed on a recognized lawful basis.

Depending on the circumstances, we may rely on:

  • Consent

Where consent is the appropriate lawful basis, we will seek your consent before processing the relevant personal data.

You may withdraw consent where applicable. Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.

  • Contractual necessity

We may process information where necessary to take steps at your request or perform an agreement or arrangement with you, including administering participation in a program or event.

  • Legal obligation

We may process information where processing is necessary to comply with a legal or regulatory obligation.

  • Legitimate interests

Where permitted by applicable law, we may process personal data where necessary for our legitimate interests or those of a relevant third party, provided that those interests are not overridden by your applicable rights and interests.

  • Public interest or other lawful bases

Where applicable, we may rely on another lawful basis recognized under Nigerian data-protection law and other relevant laws.

6. How We Use Your Information

We will use personal data only for lawful and reasonably expected purposes connected with our activities.

We will not knowingly use personal data for purposes incompatible with the purpose for which it was collected without an appropriate lawful basis.

Where we intend to use information for a materially different purpose, we will take appropriate steps required by applicable law.

7. Sharing Personal Data

We may disclose personal data where reasonably necessary for the purposes described in this Policy.

Recipients may include:

  • Event and program administrators;
  • Service providers assisting with website operation;
  • Website hosting and technical providers;
  • Event registration platforms;
  • Communication and email service providers;
  • Professional advisers;
  • Auditors or compliance advisers;
  • Sponsors, partners or program collaborators where appropriate and lawful;
  • Payment or financial-service providers where applicable;
  • Government agencies, regulators or law-enforcement authorities where legally required; and
  • Other persons where disclosure is authorized or required by law.

We will take reasonable steps within our means to ensure that third parties processing personal data on our behalf provide appropriate safeguards and process the data only for authorized purposes.

8. WhatsApp and Other Third-Party Platforms

NPF operates a digital literary community hosted on WhatsApp. The NPF website contains links allowing visitors to join the community through WhatsApp. 

When you follow such a link or participate in a third-party platform, your use of that platform is also governed by the platform provider’s terms and privacy policies.

We do not control the privacy practices, security systems or data-processing practices of third-party platforms.

You should review the privacy terms of any third-party service before providing personal information through it.

9. International Transfers

Some service providers used by NPF or third-party platforms linked to our website may process personal data outside Nigeria.

We do not control the privacy practices, security systems or data-processing practices of third-party platforms. However, where personal data is transferred outside Nigeria, we will take steps required by the NDP Act and applicable NDPC directives concerning lawful international transfers and appropriate safeguards.

10. Data Retention

We will retain personal data only for as long as reasonably necessary for the purpose for which it was collected, unless a longer period is required or permitted by law.

The appropriate retention period may depend on:

  • The nature of the information;
  • The purpose for which it was collected;
  • Whether you continue to participate in an NPF program;
  • Legal, regulatory or accounting requirements;
  • Dispute-resolution requirements;
  • Archival or historical purposes; and
  • Our legitimate organizational needs.

When personal data is no longer required, we will take reasonable steps to securely delete, destroy or anonymize it, subject to applicable legal and archival requirements.

11. Data Security

We take reasonable technical and organizational measures to protect personal data against:

  • Unauthorized access;
  • Accidental loss;
  • Destruction;
  • Alteration;
  • Unlawful disclosure;
  • Misuse; and
  • Other unauthorized processing.

However, no website, electronic communication system or storage method can be guaranteed to be completely secure.

You should therefore exercise appropriate caution when transmitting information online.

12. Your Rights Under Nigerian Data-Protection Law

Subject to applicable legal conditions and limitations, you may have rights including:

  • The right to obtain information about the processing of your personal data;
  • The right to request access to your personal data;
  • The right to request correction of inaccurate or incomplete personal data;
  • The right to request deletion or erasure in appropriate circumstances;
  • The right to object to certain processing;
  • The right to request restriction of processing in appropriate circumstances;
  • The right to data portability where applicable;
  • The right to withdraw consent where processing is based on consent;
  • Rights relating to certain automated decision-making and profiling where applicable; and
  • The children or persons who require parental or guardian involvement right to lodge a complaint with the Nigeria Data Protection Commission.

These rights are subject to the conditions, exemptions and limitations established by Nigerian law.

The NDP Act establishes rights for data subjects and provides mechanisms for remedies where those rights are infringed. National Drug Policy Committee

13. How to Exercise Your Rights

To make a privacy request or raise a data-protection concern, contact us at:

Email: naijapoetryfest@gmail.com

Please provide sufficient information to enable us to identify you and understand your request.

For security reasons, we may need to verify your identity before fulfilling certain requests. We will respond within the period required by applicable Nigerian data-protection law.

14. Children’s and Young People’s Data

Some NPF programs are designed to engage children and young people, including school-based educational initiatives.

Where a program involves children or persons who require parental or guardian involvement under applicable law, we will take appropriate measures concerning consent, information collection, participation and safeguarding.

We do not knowingly require children to provide unnecessary personal data through the general website.

Parents or guardians who believe that a child has provided personal data to us inappropriately may contact us at naijapoetryfest@gmail.com.

15. Direct Marketing and Communications

We may communicate with you about events, programs, workshops, competitions, community activities, publications and other NPF initiatives where permitted by law by means of newsletters, invitations, promotional messages or other marketing communication.

Where applicable law requires consent for particular marketing communications, we will obtain the appropriate consent.

You may request that we stop sending direct marketing communications to you.

16. Third-Party Websites and Links

Our website may contain links to external websites and platforms, including social-media platforms, WhatsApp, event-registration services and other media content.

NPF is not responsible for the privacy practices, content, security or policies of third-party websites.

You should review the privacy policy of each external service you use.

17. Data Breaches

If a personal-data breach occurs, we will assess and respond to it in accordance with the NDP Act and applicable requirements.

Where notification to affected data subjects or the Nigeria Data Protection Commission (NDPC) is required by law, we will take the appropriate steps within the applicable time frames.

18. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

  • Changes to our activities;
  • Changes to our website;
  • Changes in technology;
  • Changes in applicable law or regulatory guidance; or
  • Improvements to our privacy practices.

The updated version will be published on the website with a revised “Last Updated” date.

19. Complaints

If you believe that we have processed your personal data unlawfully or have failed to respect your rights, please contact us first so that we can investigate and attempt to resolve the issue.

You also have the right, where applicable, to lodge a complaint with the Nigeria Data Protection Commission (NDPC), Nigeria’s data-protection regulator.

20. Governing Law

This Privacy Policy is governed by the laws of the Federal Republic of Nigeria.

21. Contact Us

For questions, requests or concerns relating to this Privacy Policy or your personal data:

Metro Poetry House Club (Naija Poetry Fest)

Email: naijapoetryfest@gmail.com

Telephone:
+234 703 303 0317

Website: naijapoetryfest.com.ng

Important: This Privacy Policy should be read together with our Terms of Use here and any event-specific privacy notices or consent forms that may apply to a particular program.

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